Bona Dea Private Estate - Assistant Event Planner job vacancy

Bona Dea Private Estate - Assistant Event Planner job vacancy

Bona Dea Private Estate

Title: Assistant Event Coordinator & Team PA
Salary: R180,000.00 – R240,000 (per annum)
Position type: Full time
Position available: Immediately (BEE open)

Please send CV's to contact:
Luxurious 5-star wedding and event venue, wishes to appoint a well-groomed, experienced Events & Wedding coordinator who will work very closely with high- end clientele in planning spectacular bespoke weddings & events. Work alongside the Event Manager and the dynamic, efficient company Team.
Basic Criteria: An event co-ordinator with a relevant event planning qualification (an advantage) with at least 1 years-experience as an Event Planner & coordinator in a similar environment.
Main Responsibilities (but not limited to):
⦁    Responding to client event enquiries immediately in a specified format.
⦁    Securing wedding and event bookings as per the company budget  / targets and requirements.
⦁    Arrange and perform client on site orientations, mock-ups and other client meetings in showcasing the venue complex to secure paying clientele.
⦁    Explaining and discussing the significance of all “rituals” available for wedding functions.
⦁    Taking notes of clients needs and suggestions for their individual functions, setting budgets and quotations.
⦁    Regular follow up on clients & meetings.
⦁    Maintain the event calendar in written and digital format.
⦁    General office admin & filing
⦁    Efficient, friendly and willing support to all co-team members within own & other departments.
⦁    Prepare presentation boxes for first meetings with clients.
⦁    Prepare budget estimates / quotations for client functions and adjusting of such estimates.
⦁    Assist the Event Manager to obtain and confirm quotations and contracts with service providers and suppliers prior to each function.
⦁    Provide a quality customer service : in answering telephones, email and direct communication enquiries with clients, staff, service providers and suppliers.
⦁    Assist with event set-ups & full preparation for events /functions
⦁    Assist with venue stock control & décor items, stock sheets & support with replacing items.
⦁    Research of function décor ideas, new trends and keeping a “showcase” file ready for customers to view.
⦁    Assist with all events as and when required
⦁    Weekend and after hours work when and if required.
⦁    Bar setup, ordering stock for events, pricing, stock take & reconciliation after an event.
⦁    Update social media posts with imagery and content under Marketing Manager direction.

General Team Assistant Duties:
⦁    Receive team HR and other documentation, update digital records
⦁    Manage support staff overtime record keeping and hours worked
⦁    Assist Farm Labourer Manager with quotations, correspondence, follow-up calls, maintenance etc.
⦁    Excel spreadsheets – profitability reports, budgets, reconciliations.
⦁    Manage housekeeping and cleaning staff, for accommodation and venue etc when required.
⦁    Manage reservations for on-site accommodation
Requirements & Qualifications
⦁    1-year experience in event planning & coordinating in a similar environment.
⦁    Relevant event planning qualification.
⦁    Communication - be able to communicate with all levels of staff & guests effectively, verbally and written in English. (Verbal and written Afrikaans an advantage).  
⦁    People & team orientated, friendly, enthusiastic and well presentable.
⦁    Attention to detail in the execution of all events and client requirements.  
⦁    Be able to work well under pressure.
⦁    Experience in MS Excel, MS Word & MS Outlook.
⦁    Excellent interpersonal & organizational skills.
⦁    Creative & innovative
⦁    Energetic
⦁    Proactive
⦁    Flexible to work in all areas
⦁    Excellent time management skills


Bona Dea Private Estate - Assistant Event Planner job vacancy

Bona Dea Private Estate

Bona Dea Private Estate is the perfect gateway to an unforgettable wedding destination in Hermanus, South Africa. Named after the Roman Goddess “Bona Dea” the secluded Bona Dea Private Estate is South Africa’s most luxurious wedding venue within the Hemel-en-Aarde Valley area of Hermanus. H...

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