Effective Automated Administration

Controll is a Gansbaai-based systems automation company fronted by Vincent Rathbone, a systems development and risk management specialist. At Controll, the focus is on analysing, designing and streamlining typical administrative tasks through logic, technology and automation. To suit each client’s specific needs and budget, Controll curates personalised products for small and large organisations to simplify administrative tasks logically and practically. In doing so, Controll has managed to fine-tune software systems to meet each client’s needs for accurate and effective results to manage admin, accounting, HR and POPI compliance, adding a convenient phone app option when applicable. Furthermore, to envelope a full-service offering, Controll provides product training, after-sales technical support and product maintenance to ensure maximum delivery performance. Control is closely affiliated with SafetyOn OHS/SHE Consultants.

Contact Details

  • Primary number Click Here
  • Email Click Here


  • Operating Times Click Here
  • Address Click Here
  • Payment Methods Click Here
  • Cards Accepted Click Here
  • Currencies Accepted Click Here

Business Information



Vincent Rathbone, the company’s founder, has a strong background in safety systems, process development and risk management and over the years has ensured successful solutions for laboratories, mines, corporate companies, legal firms, municipalities and SMEs.

Controll stands out from competitors with practical cost-effective systems that allow clients more time to focus on business, instead of having to deal with admin tasks.

Systems Development 

Systems Development 

Controll defines, designs, tests and implements solutions based on Microsoft 365 technologies including Sharepoint and web-based interfaces with free mobile apps and automated notifications. The following form part of this service offering:

  • Web-based interfaces for information management, staff training, company reporting and online auditing
  • POPI act compliance and implementation
  • Statistical dashboards
  • Automated report writing and design
  • ISO 45001 and ISO 9001 implementation
  • Electronic compliance and auditing systems
Admin & Accounting Solutions

Admin & Accounting Solutions

Controll’s unique product adds value to your existing administrative and accounting systems with product features that allow you to add:

  • Alternative solutions to current programs / manual systems
  • Plug-ins that complement an existing system
  • Automated quality control (extract reports using a bespoke dashboard)
  • Legislative requirements and compliance
  • System controls to manage expenses
  • Quotes
  • Automated notifications
HR / Sales Solutions

HR / Sales Solutions

Controll introduces the future of human resources and sales, with efficient solutions that save time and increase productivity with features that include:

  • Client management
  • Calendar 
  • Bookings 
  • Secure client portals 
  • Automated responses (perfect for doctors, plumbers, builders, beauty salons and anyone not operating from a desk)
POPI Compliance

POPI Compliance

Controll provides a solution to ensure your business is POPIA compliant and integrates it into your existing system which includes the following:

  • Risk and gap analysis (to identify areas of compliance and non-compliance)
  • Systems for compliance (software, apps, security, privacy controls)
  • POPI manual (the compulsory manual that describes all the factors that need to be addressed and how your company addresses them)
  • Appointment of the information officer
  • Training material for your employees on the POPI act and their role(s)
  • Privacy policy
  • Website cookie policy (if applicable)


Controll provides product introduction and training to management and staff, to ensure a smooth transition and maximum usability with notable mentions that include: 


Systems are designed and created to ensure daily workflow continues with minimal hassles whilst being implemented.


Software training modules are made easy using familiar desktop applications and adapted to the client's needs to ensure the business remains productive.

Remote Assistance

Remote assistance is ongoing and available both online and in-person, by arrangement, when needed.

Support & Maintenance

Support & Maintenance

Controll offers ongoing technical support and maintenance to ensure the maximum delivery performance of the product. This essential add-on can be arranged:

  • As needed
  • Ongoing
  • Online
  • In-person
  • Additional support (renewing licences, user accounts and passwords)
Controll Mobile App

Controll Mobile App

The Controll Mobile App is included in client packages when applicable. This convenient user-friendly edition provides a practical solution for many businesses.

App Features

  • Simplifies administrative tasks 
  • Provides streamlined solutions 
  • Integrates with existing systems
  • Enables easier client management for service checklists
  • Allows management with automated notifications
SafetyOn OHS/SHE Consultants

SafetyOn OHS/SHE Consultants

Controll is closely affiliated with SafetyOn OHS/SHE Consultants, a Gansbaai-based Occupational Health and Safety solutions company. SafetyOn OHS/SHE Consultants provides a spectrum of services to businesses in the industrial, and mining sectors, throughout the Overberg and the greater African continent. 

With an established portfolio of contracts throughout Southern Africa, SafetyOn OHS/SHE Consultants has the expertise to provide any company with effective Occupational Health and Safety Management Systems which are custom designed to reduce your business’s exposure to risk. From the initial assessment to practical implementation, SafetyOn OHS/SHE Consultantsdelivers the highest standards when it comes to all your auditing, health, safety and radiation protection service needs. 

Read more, here:


Nearby Places

Blog Posts