Supply Chain Management (SCM) Officer Position

Supply Chain Management (SCM) Officer Position

The South African National Space Agency (SANSA) is a public entity under the National Department of Science and Technology (DST).

SANSA has a mandate to drive the promotion and use of space and cooperation in space-related activities. To achieve this mandate, the Agency fosters research in space science and technology, advances space engineering programmes, and supports the creation of an environment conducive to industrial development in space technologies within the framework of national government policy. More information about the organization can be found at http://www.sansa.org.za.

The following opportunity exists at the SANSA Hermanus campus, in the Western Cape to be filled by an individual with the relevant skills, drive, energy, competencies and qualifications.  This position requires the incumbent to be situated in Hermanus.

Supply Chain Management (SCM) Officer

The SCM Officer will be primarily responsible for procuring goods and services for the Space Science Programme and Hermanus Facility up to R1 million ensuring compliance with National Treasury regulations on procurement. The incumbent will need to be able to complete the entire procurement process chain including serving as the Bid Specification & Evaluation Committee Chairperson and reporting on SCM information and general administration. The incumbent will have dual reporting lines to the SCM Manager in Pretoria and the Finance and Business Manager in Hermanus. The SCM Practitioner MUST be based in Hermanus.

The successful candidate will: 

• Coordinate the SCM function including demand, acquisition, logistics and contract management.
• Use the Treasury Central Supplier Database (CSD) to procure goods and services and assist the suppliers to register on the CSD.
• Load new vendors in the ERP system.
• Liaise with project managers with regards to procurement plans up to R1 million.
• Daily procurement of goods and services.
• Review purchase requisitions for accuracy and competencies to requirements.
• Prepare RFQ and RFP documentation, and obtain quotations.
• Ensure that all bid specifications comply with relevant legislation, regulations, and policies.
• Evaluate and recommend purchases according to Preferential Procurement Policy Framework Act which includes B-BBEE, price and functionality.  
• Create Purchase Orders on Sage X3 system.
• Assist in the opening of public tenders and ensure tenders are registered.
• Be a chairperson and secretary for the Bid Specification and Evaluation Committees.
• Maintain proper filing, audit trail and compliance.    
• Advise the line departments on the correct procurement mechanisms.
• Liaise with service providers and obtain outstanding/ required documents/information.
• Liaise with Finance unit with regards to the supporting documents for payment and queries.
• Prepare monthly SCM reports and general administration.
• Receive physical goods in conjunction with the project manager.
• Provide administrative support with regards to BEE certification and supplier development programmes.
• Continually research new vendors and products to obtain best-value purchasing for SANSA.
• Knowledge of the tender process and the ability to perform in that space would be advantageous.

The ideal candidate will have: 

• Diploma or Degree in Supply Chain Management / Logistics / Purchasing / Finance / Commercial or relevant equivalent SAQA level qualification.
• A minimum of 3-5 years’ experience in SCM with at least 2 years at the Officer level. 
• Knowledge of applicable legislative and regulatory framework e.g., Public Finance and Management Act (PFMA), Treasury Regulations and guidelines, SCM Regulations, practice notes, circulars, policy frameworks, etc.
• Ability to work under pressure.
• Knowledge of MS packages (preferably Microsoft Excel and Word).
• Knowledge of and experience in the use of SCM processing on an ERP system (SAGE X3 would be advantageous). 

Please note that it is a requirement for the SCM Officer to be based in the Hermanus area.

Communication will only be conducted with short-listed candidates. If applicants have not heard from us within 4 weeks of the closing date, they must assume that their applications were unsuccessful.

Please NOTE that the appointment will be on a level commensurate with qualifications and experience.

Background verification, including criminal record, credit checks, security clearances, qualification and citizenship checks as well as competency assessment and psychometric testing, may form part of the selection process. 

SANSA subscribes to the principles of Employment Equity and welcomes applications from all persons with disabilities. Preference will be given to candidates in accordance with this. 

SANSA reserves the right to not make an appointment.

Should you meet the above requirements, please apply by logging into https://jb.skillsmapafrica.com. Please ensure that you upload your detailed CV.

Closing date: 12 November 2021

Communication will only be conducted with short-listed candidates. If applicants have not heard from us within 4 weeks of the closing date, they must assume that their applications were unsuccessful.